HUMAN RESOURCES GENERALIST

PAYROLL AND PERSONNEL ADMINISTRATION DEPARTMENT

BUCHAREST

At ENGIE, we want to satisfy our customers’ needs and help them achieve their efficiency targets. We’re looking for talented people who will put our customers at the center of everything we do. Join our diverse and inclusive team where you’ll feel valued and inspired to contribute your unique skills and experience.

We are currently looking for a communicative, proactive and organized person, to join our Payroll and Personnel Administration team, as Human Resources Generalist.

If you are interested in taking the next step in your career and be part of a great team, join us. You can help us build a better ENGIE. It all begins with outstanding talent. It all begins with you.

What you will do:

• You will manage employee personnel files (preparing employment contracts, additional acts to individual employment contracts, decisions, various personnel registers);
• You will provide specific information to authorized stakeholders (internal and external clients, internal and external audit, state control bodies);
• You will update employees' work schedules according to work plans;
• You will centralize and maintain registers for employee vacation and medical leave;
• You will manage the input of necessary information needed for payroll calculation on the SAP database (annual leave, medical leave, unpaid leave, overtime, various aids according to CCMU);
• You will enter data into REVISAL and ensure its transmission to the Territorial Labor Inspectorate;
• You will handle various withholdings (guarantees, penalties, garnishments, etc.);
• You will provide various certificates requested by employees or former employees, in accordance with the data extracted from personal files or existing archives;
• You will prepare and deliver statistical reports to the National Institute of Statistics.

Desired education, expertise, and skills:

• High school diploma required (bachelor’s degree preferred);
• Minimum of 4 years of experience in a similar position;
• Knowledge of human resources processes;
• Understanding of labor laws and payroll;
• Proficiency in SAP - PA and SAP - PY;
• Good command of MS Office (Word, Excel);
• Ability to manage a high volume of documents and information;
• Ability to work under tight deadlines;
• Attention to detail;
• Autonomy, initiative, and commitment;
• Performance-oriented mindset.

Benefits: 

• Private health insurance for you and your family;
• Opportunities for ongoing personal and professional development;
• Meal tickets;
• Work-life balance;
• Annual extended holiday entitlement, depending on length of employment;

Only candidates selected for interviews will be contacted.

If you decide to send us your personal information in order to apply for this position, please be aware of our job candidate GDPR Data Privacy Notice: https://www.engie.ro/corporate/wp-content/uploads/2018/09/ER_Nota-de-informare-Candidati.pdf

About ENGIE

ENGIE is active in Romania in three areas: gas, electricity and energy services. The main subsidiary of the Group, ENGIE Romania, supplies natural gas and electricity, distributes natural gas, offers energy related services to all market segments and also produces electricity. ENGIE Romania serves more than 1.9 million customers, operates 21,000 km of networks, owns and operates wind farms with a capacity of 100 MW and employs around 4,000 people

This is a CONTRACT POSITION.
Your employment will be held by a third-party company of ENGIE’s choosing. Any offered contract role will not constitute an offer for nor guarantee of future employment with ENGIE.

Duration:
•    Six Months

Compensation:
•    Pay Rate: $35.00/hr

Location:
•    Houston (Hybrid)

What You Can Expect
The HR Data Analyst I provides essential support for HR projects, programs, and data/reporting needs by leveraging current systems and applications. This role involves investigating issues and collaborating with internal teams to identify and implement effective solutions. The position also ensures that HR informational needs are met by modifying system configurations to adapt to evolving organizational requirements. It focuses on maintaining accurate data and delivering timely reporting to support HR objectives. Additionally, the role requires a proactive approach to problem-solving and system optimization. Overall, it contributes to the success of HR operations and strategic goals.

• Conduct routine data audits to ensure data quality within ENGIE's HCM systems and identify areas for process improvement.
• Generate routine and ad hoc HR data reports and provide insights to support HR and business unit decision-making.
• Configure HCM foundational tables, approve system requests, and perform system testing for changes and enhancements. •    Collaborate with internal experts and external consultants to troubleshoot and resolve HCM system issues.
• Extract HR data and submit regulatory compliance reports, including BLS, US Census Bureau, EEO-1, and AAP reports.
• Document team processes for the Knowledge Base and assist with data entry, reporting, and analysis tasks during quarterly Group Social Reporting.Tell me about a day in their life. Start when they arrive at work. What projects will they work on day to day? What tools are they using and to accomplish what? Be so detailed someone could close their eyes and imagine this work.

What You’ll Bring

• Bachelor’s Degree in Human Resources, Information Technology, Business, Mathematics or related discipline required
• Minimum three years’ experience in Human Resources Information Systems.
• Detail-oriented with strong data and analysis skills.
• Self-starter with problem-solving and task management abilities.
• Team-oriented individual adaptable to a fast-paced, continuously improving global organization.
• Effective communicator with internal and external customers to manage expectations and timelines.
• Able to handle multiple assignments and complete on a timely basis with a high degree of accuracy.
• Experienced in HCM HR Core configuration (preferably SuccessFactors, ADP Vantage).
• Experienced in building reports in within HCM tools (ADP Custom Report or SuccessFactors Analytics preferred)Proficient in Microsoft Excel

Additional Details

• This role is eligible for our hybrid work policy
• Must be willing and able to comply with all ENGIE ethics and safety policies;

Why ENGIE?
ENGIE North America isn’t just participating in the Zero-Carbon Transition, we’re leading it!  Join us as we develop energy that is renewable, efficient, and accessible to everyone.   
 
At ENGIE, our goal is to support, promote, and thrive on diversity, equity, and inclusion.  We do so for the benefit of our employees, customers, products and services, and community.  ENGIE is proud to be an equal opportunity workplace, and we are firmly committed to creating an equitable and inclusive environment for all employees. 

We are committed to providing employees with a work environment free of discrimination and harassment.  All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. 
 
If you need assistance with this application or a reasonable accommodation due to a disability, you may contact us at ENGIENA-ENGIEHR@engie.com. This email address is reserved for individuals with disabilities in need of assistance and is not a means of inquiry regarding positions or application status. 
 
This role is not eligible for sponsorship.

The safety of our employees is our number one priority. All employees at ENGIE have both a duty and the authority to STOP WORK if unsafe acts are observed. 

Responsibilities

• Manage monthly payroll processing, staff claim, monthly payroll and recharge related reports.
• Ensure compliance of the legal requirement affecting human resource function (e.g Employment Act, Industrial Relation Act, Government Statutory etc.)
• Administer and managing the annual performance management process, including conduct performance and salary reviews & proposal; yearly tax audit.
• Update employee databased in related systems like TMS system and outpatient claim system.
• Manage employee claims &  insurance matters
• Update HR policy and procedures, employee handbook to keep it validated and relevant based on prevailing status and local statutory compliance.
• Coordinate with the IT department  and Finance for the enrollment of new joiners and the removal of resigned employees from systems.
• Ensure liaison with Malaysian Authorities -related to administration and company business requirements when needed, 
• Provide HR-related reports as needed and ensure smooth day-to-day HR operations.
• Prepare HR related letters (Acceptance of resignation letter, confirmation letter, letter of transfer, Increment letter, promotion letter and etc).
• Assist in expatriate related matters such as employment pass application, renewal and termination.
• Undertake any other special assignments, ad-hoc functions and related duties as and when required by the superior.

Requirements

• Degree in Human Resource Management / Business Management or equivalent
• At least 3 years of working experience in Human Resources and involved in payroll processing
• Knowledge in Employment act, Industrial relations act and Government Statutory
• Organized, result drive, active and able to work with minimum supervision
• Excellent time management, and able to multi tasking in fast paced working environment

Compensation & Benefits Specialist

About US (GEMS): ENGIE Global Energy Management & Sales (GEMS) provides energy supply solutions and risk management services to support its clients through their decarbonization journey, while optimizing ENGIE’s assets and contributing to value creation. ENGIE is a global reference in low-carbon energy and services with a leading energy management business, piloted by its entity "Global Energy Management & Sales" who built its savoir-faire managing the Group’s large and diverse asset portfolio over 20+ years. 3,600 employees from around the world develop our solutions, through +20 international business platforms. We cover the full energy mix: renewable and thermal power, natural gas & LNG, biomass, environmental products. Our experts provide tailor made solutions based on a wide range of savoirfaire in energy management with a strong focus on decarbonation and decentralization. Our 190,000 clients span the entire value chain: producers, asset developers, financial players, utilities, distributors, and industrials. Our global reach and strong local presence enable us to offer these diverse clients tailor-made services and respond to rapid changes in mature or emerging markets alike. Our 4 expertise’s: • Asset management • Energy transition services • Energy supply & global commodities • Risk management & market access At GEMS we encourage breakthrough results, team spirit, curiosity and innovation while preserving the right work/life balance for you. More info on GEMS Hub (https://gems.engie.com) or LinkedIn (https://www.linkedin.com/company/engie-global-energy-management-solutions)

Context :

The Comp & Ben Specialist works within the HR department of the Global Energy Management & Sales business unit.

He/she is in charge of Comp and Ben initiatives & projects while ensuring the operational management of the reward processes.

Role :

• Ensure compliance of the BU's C&B practices with the initiatives launched by the Engie Group, the GEM BU strategy and applicable local legislation and regulations.
• Ensure the hands-on management of C&B processes and programs such as annual salary review, deferred compensation, annual salary review, management of deferred compensation, LTI's and employee share ownership, international mobility...
• Ensure participation in annual salary surveys and analyze competitive trends in the markets in order to make recommendations.
• Budgetary control of salary costs and provisions (Bonus pool, standard costs, Expats...) in collaboration with Management Control and the Tax Department (Transfer Pricing).
• Prepare statistical analyses and reports for the various stakeholders compliance department, Compensation Committee, Management Committee, Finance department, head of HR group.
• Contribute to the design of C&B policies and processes as well as their proper communication in order to contribute to their dissemination and understanding among managers & employees.
• Provide advice to HR Partners and Business Leaders on best practices and policies C&B and support the Talent team in the context of complex package offers (International mobility).
• Participate in transversal C&B projects (IT tool for digitization, benchmarks centralization with the other countries, gender pay gap, etc.) and other possible HR missions.

Hard skills :

• Minimum 5 years of experience in an international group
• Rigorous with strong analytical mindset
• Structured and organized
• Experiences in HR controlling or Finance controlling
• Excellent knowledge of Excel and Microsoft pack office
• Fluent in English

Soft skills :

• Rigor & pragmatism: Given the stakes and the amounts at stake, the risks of "breach" with respect to compliance applicable to the banking sector, the margin for error is reduced given the potential impacts
• Resilience to stress & perseverance
• Strong communicator and big team player
• Autonomy, initiative & creativity

If you meet these requirements, then you are the talent we are looking for. Do not waste time! Apply by attaching your updated CV, regardless of your gender. ENGIE Global Energy Management & Sales is committed to creating a gender-neutral environment that unlocks the potential of everyone and provides equal employment opportunities for all individuals. All our positions are open to people with disabilities, please let your recruiter know if you need reasonable accommodation to be able to participate in the recruitment process, they will be happy to assist you. About ENGIE: Our group is a global reference in low-carbon energy and services. Our purpose (“raison d’être”) is to act to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally friendly solutions, reconciling economic performance with a positive impact on people and the planet. We rely on our key businesses (gas, power, renewable energy, services) to offer competitive solutions to our customers. With our 96,000 employees, our customers, partners, and stakeholders, we are a community of Imaginative Builders, committed every day to more harmonious progress.

Job Description

Title: Recruiting Sourcing Coordinator

About ENGIE

ENGIE group is a global reference in low-carbon energy and services. Together with our 100,000 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally friendly solutions. Inspired by our purpose (“raison d’être”), we reconcile economic performance with a positive impact on people and the planet, building on our key businesses (gas, renewable energy, services) to offer competitive solutions to our customers.

ENGIE’s Business Unit for the Asia Middle East and Africa (AMEA) region is headquartered in Dubai. The region has activities in large scale power generation, water desalination, district cooling, energy solutions and renewables including green hydrogen, wind and solar. We act throughout the value chain: strategy, design, engineering, energy-efficient asset construction, digital platforms, operations management, financing syndication and outcome assurance. And, by using globally leading technologies, we create innovative energy and smart solutions that help to make the world a better place.

Purpose of the Job

The Recruiting Sourcing Coordinator plays a critical role in the hiring process in identifying hiring needs and sourcing exceptional candidates who align with ENGIE’s vision and goals. The Recruiting Sourcing Coordinator specializes in finding and attracting potential candidates for job openings by attracting candidates, evaluating resumes, initial screening, and candidate communication.

Key Accountabilities

1. Source Candidates & Talent Pipelines

• Actively search for potential candidates using various techniques (job boards, social media, career pages, Boolean searches, etc.).
• Utilize alumni networks and employee referrals.
• Engage with candidates and crafting recruiting emails.
• Build and maintain talent pipelines for future hiring needs.
• Target critical roles within the energy sector and actively source diverse profiles.
• Focus on building female talent pools and candidates from diverse nationalities.

2. Screen Resumes & Applications

• Collaborate with hiring managers and recruiting team to understand job requirements.
• Use Applicant Tracking System (ATS) to scan resumes and cover letters.
• Evaluate and match candidates profiles to relevant job requirements.
• Create shortlists based on position requirements.

3. Schedule Interviews

• Schedule interviews for shortlisted candidates with recruiters and/or hiring managers.
• Maintain a complete record of interviews and new hires.

4. Support Recruiters & Managers

• Handle administrative tasks related to recruiting.
• Free up recruiters to focus on engaging candidates.
• Stay updated on current recruiting methods.

5. Utilise Recruiting Tools

• Effectively use recruiting tools, such as SEZAME (ATS), LinkedIn, and talent mapping.

6. Quantifiable Achievements

• Provide qualitative insights to the recruiting team and hiring managers, emphasizing the impact of the role.
• Track and measure sourcing strategies using metrics, such as reduced time-to-fill, increased candidate quality, and conversion rates.

Dimensions of job

Rep      Reporting to: Head of Talent Acquisition, GCC

            Staff: This position has no staffing responsibilities.

Experience

• Proven work experience in Talent Acquisition and candidate sourcing as a Recruiting Coordinator or Recruiter
• Bachelor's Degree in Human Resources Management, Organizational Psychology or relevant field

Knowledge and Skills

• Excellent English communication skills  (Verbal & written)
• Customer Service oriented
• Ability to prioritize and complete projects with a deadline
• Employer branding
• Sourcing strategies
• Excellent organizational skills
• MS Office proficient
• Strong team worker, with a “can-do” attitude
• Working knowledge of HR databases
• In-depth knowledge of HR best practices
• Proficient in Applicant Tracking System (ATS)
• Job boards and social media recruitment, especially LinkedIn

Location/travel

•    India, no travel required       

Field: HR & Administration

Job Level: Non managerial

Employee Status: Temporary

HR Manager (Talent Management & OD)

ENGIE Southern Africa (Pty) Ltd is committed to equality, employment equity, and diversity. In accordance with the employment equity plan of ENGIE Southern Africa (Pty) Ltd and its employment equity goals and targets, preference may be given, but is not limited, to candidates from under-represented designated groups. ENGIE Southern Africa (Pty) Ltd reserves the right not to make an appointment to the posts as advertised. Candidates with disabilities are encouraged to apply for positions.