O&M Procurement Officer

PURPOSE OF THE ROLE

• Provide procurement support to all South African operational entities across a defined set of categories, assets, owners and O&M companies.
• Implement the defined short and medium term procurement strategy with all concerned departments.
• Consolidate the requirements from the entities, consult the market, identify opportunities to implement framework agreements and work closely with entities to place contracts and purchase orders.
• Execute the sourcing events. Run the full process from start to finish.
• Identity business synergies between the operating entities.
• Support assets during the construction phase of the plants.
• Coordinate entities’ needs by activity in compliance with Category Management and Hub/Entity Procurement organizations, rules and governance.
• Contribute to achieving the department savings and performance targets.
• Work closely with the H&S teams at the sites to implement the Engie minimum HSE standards for all sub-contractors.
• Enforce the Group procurement policy and governance when procuring all goods and services.
• Support the warehouse stock, inventory, ordering, and replenishment process for the entities in the scope.
• Ensure good relations with suppliers and vendors and build up a vendor database;
• Support the implementation and roll out of digital tools for procurement such as the ERP system;
• Assist with procurement reporting and data collection as and when required.
• Develop local suppliers and ensure compliance to the Economic Development objectives of the operational entities.

KEY RESPONSIBILITIES

Help internal clients to formalise / express their needs

• Assist with and optimising procurement requests.
• Clarify and challenge the details of these requests.

Ensure the procurement is completed at the best conditions (cost, quality, lead time & payment terms)

Within the framework of the procurement category policy produced for a Group category:

•            Based on requirements, identify the budget and establish tender assessment criteria.

•            Issue RFP’s for tenders / requests for quotation among target suppliers.

In other cases, manage the whole Procurement process:

•            Based on requirements, identify the budget and establish tender assessment criteria and procedure.

•            Scan the market to identify potential suppliers.

•            Roll out the tender process.

•            Identify, analyse, evaluate, execute and document and exception (emergencies and urgencies) to the process with the proper authorisations.

Negotiate the specific terms and conditions with the suppliers.

Finalise the supplier and prepare the contract / purchase order.

Ensure proper execution of the contract / purchase order

• Ensure Purchase orders / contracts are approved according to the Procurement delegation.
• Assist internal stakeholders to ensure the supplier performs its obligations.
• Monitor supplier disputes with internal stakeholders.
• Measure operational and economic performance of the supplier (including CSR).

Co-ordinate with suppliers and internally

• Interact / co-ordinate the network of PO agents and requestors
• Implement in the procedures and tools and deploy internally new signed contracts
• Manage supplier relationships

Reporting and feedback

• Provide reliable and comprehensive reports and feedback, in order to improve the efficiency of the procurement strategy and supplier performance plan.
• Contribute to the performance plan.

QUALIFICATIONS, EXPERIENCE AND SKILLS

Qualification & Experience

• Bachelor’s degree in procurement or supply chain.
• 5 years’ functional experience covering procurement, supply chain and logistics.
• Experience in operational procurement preferably in power plants.
• CIPS level 4 or higher is preferred.

Technical  Knowledge

• Strong autonomy
• Team player
• Good analytical skills
• Fluent in English
• Experience in negotiation
• Good organisation and communication skills
• Pays attention to detail
• Good knowledge of digital tools including ERP systems (SAP, Maximo, MS Dynamics etc.), Advance Excel, Power BI, MS Office applications etc.

Business Understanding

• Good understanding and experience in the procurement processes: Source to Pay, Procure to Pay, Manage your Supplier Panel, Management Categories.
• Logistics & Supply Chain
• Power Generation or Oil & Gas knowledge is a plus

Language

• English

Location / travel

• Johannesburg, South Africa
• Occasional travel is required

GENERAL RESPONSIBILITIES

• Adheres to the Company Policies and Procedures.
• Behaves in a professional and responsible way.
• Lives the values of the Company.