Business Development Support

Title: BD Support

About ENGIE

ENGIE group is a global reference in low-carbon energy and services. Together with our 96,000 employees, our customers, partners and stakeholders, we are committed to accelerate the transition towards a carbon-neutral world, through reduced energy consumption and more environmentally friendly solutions. Inspired by our purpose (“raison d’être”), we reconcile economic performance with a positive impact on people and the planet, building on our key businesses (gas, renewable energy, services) to offer competitive solutions to our customers.

ENGIE’s Business Unit for the Asia Middle East and Africa (AMEA) region is headquartered in Dubai. The region has activities in large scale power generation, water desalination, district cooling, energy solutions and renewables including green hydrogen, wind and solar. We act throughout the value chain: strategy, design, engineering, energy-efficient asset construction, digital platforms, operations management, financing syndication and outcome assurance. And, by using globally leading technologies, we create innovative energy and smart solutions that help to make the world a better place.

Reporting Line

The Business Development Support position reports 50% to the Head of Business Development of FGBU as well as 50% to the Head of Business Development for Renewables.

Key Accountabilities

Support to Business Development teams (both R-GBU and Flex Gen) which includes:

• Management of Expression of Interest requests and Request for Qualification

• Prepare PQ's SOQ & LOI's  for RGB and FlexGen
• Support the Asset AMEA region  as and when requested for Prequalification, Bid Submissions

• Bid preparations (this may require travel within the AMEA region)

• Actively involve with the Developers  from the beginning of releasing  the RFP  to prepare the bid deliverables, distribution of RFPs, timeline, finalising the ToC, logistics and finally compiling bid  portal or manually
• After the knowledge sharing and training of 1 year on the multiple bids (min 3-4 bids), independently compiling the bid
• Asist the  Business Developer  to submit  clarifications for Financial Close  phase after the bid submission
• Preparing database i.e.  the Project Bible & handing over project documents  to the project company during the Financial close      

• Update/maintenance of GROW database

• SPOC administrator for AMEA to manage GROW 
• One on one training to the End-user, managing licenses withing the AMEA region
• Trouble shoot, navigate and coordinate to make the tool user friendly
• Timely  follow-up on updating the project sheet, uploading key documents as and when the project progresses

• Organization and management of BD files in Teams/SharePoint

• Coordinating  to upload  all the key documents on GROW and also on SharePoint  and managing the access rights
• Understanding the requirements of documentation by interacting with various developers and mapping the ‘existing’ or ‘as is’ process and design the ‘to be’ process
• Establishing a robust office-wide document management solution/software in collaboration with the user groups and IT function
• Migrating  the existing archive to the common agreed SharePoint Platform

• Organization of the committees (Origination, Development, Investment, Decision Gates, REX, etc)

• Manage the Agenda for organising various approvals

• BD Support to the team and internal stakeholders

• Attending Internal Audits for BD with the other Business Developers
• SPOC  for creating projects in SAP for BD, having one-on-one monthly meeting  with finance to give updates on the ongoing projects Budget vs actual, third party  invoicing  (External and the Project Consortium Partners)
• Updating project pipeline excel sheet

Specific Knowledge / skills         

• Good English communication skills (both oral and written)
• Knowledge of relevant Microsoft software
• Time management
• Team player
• Capacity to organize and prioritize
• Organisational skills
• Ability to independently correspond
• Data collection and report preparation
• IT : GROW, Teams, Sharepoint
• Accuracy : to ensure compliance of EOI/RFQ/Bids
• Ability to work under strict timelines and under pressure

Business Understanding             

• Activities and its inter-linkage in BD AMEA regional  and Group level activities for RGBU and FLEX GEN
• Knowledge of data / documentation required and the timing for RFQ and Bid Submissions from BD and all Support Functions.
• Understanding of Business Development & investment procedures and documentation requirements

Qualifications

Minimum of 4 years experience in Secretarial / Administration position

Field: Business Development

Job Level: Administrative/ Support

Employee Status: Full time

Primary Location: Dubai, UAE